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OnlineHome Base Helpcenter
FAQ
Recently Added Features
Feature Summary:
Interface as easy as a "sheet of
paper"
Create notepad and Calendar entries
quickly by typing straight into the box
Unlimited number of calendar and
notepad sheets
- Create email reminders in a heartbeat
Receive reminders on your cell phone
Repeat reminders (hourly, daily,
yearly, every x hours, days, weeks, months, years)
- Create one-word group handles for frequently used lists of multiple email addresses
4 different layout options for sheets
- Global s
earch
function for searching all sheets at once
Archiving with a date/time-stamp for each entry
Backup your information to your hard drive
Collaborate by "sharing"
notepad and calendar sheets with others in read-only or read/write mode
Create easy-to-remember custom Web
addresses for shared sheets
Protect sheets using encryption
- Easily notify others when sheet has changed
- Choose your favorite color for the user
interface
- Create group handles to easily send
reminders to a group of people
|
|
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OnlineHomeBase let's you store and retrieve notes and other text
information in your password-protected OnlineHomeBase account. Think of it as your nest on
the Web where you can dump anything you may need to access from anywhere, anytime.
OnlineHomeBase is different from other Web-based notepads in how easy and straight-forward
it makes accessing, organizing and updating your information. OnlineHomeBase
offers unique features. For instance: OnlineHomeBase actually "understands" what
yo mean when saving a phrase like "Remember to call John;; Monday at 3pm" (it
will know to email you the phrase at the specified time). OnlineHomeBase let's you create
easy-to-remember Web addresses that can be used for sharing OnlineHomeBase sheets in
read-only or read/write mode (see www.onlinehb.com/mygrocerylist/
for example). It's useful for group collaborations.
The service is called OnlineHomeBase, but you can also use "1q11.com" -- a
fast-to-type shortcut (the "1" and "q" keys being neighbors on your
keyboard).
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OnlineHomeBase is as easy and fast as it gets. All important
functions are visible in the OnlineHomeBase menu bar (moving the cursor over any of the
menu bar links / buttons will display a short explanation of the function):
- Click the NEW button to create a new work sheet
for notes, memos, reminders or love letters. You can create as many sheets as you want.
- Click the SAVE button (or CTRL-SHIFT-S) to save
any text after you have entered it in your sheet.
- Switch between sheets by selecting from the drop down menu to the
right of the save button.
- Click the DELETE link to, you guessed it, delete
the currently displayed sheet.
- Click the RENAME link to rename the currently
displayed sheet.
- Click the UPDATE link to load the most recently
saved version of this sheet (for instance, in case you made changes to it while working on
a different computer).
Is this easy or WHAT ???
Anytime you go to OnlineHomeBase.com, the system will automatically display the work sheet
you most recently worked on -- unless you terminated your last session by logging out.
Please note that you have to log out after a session if you want to prevent other people
from gaining access to your OnlineHomeBase account and the information contained therein
on the computer you worked at. This is especially important if you access OnlineHomeBase
from a computer that is not your own.
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Click the SEARCH link to search all your sheets
for a phrase (practical if you have many sheets). Search results are displayed the way you
know it from search engines. Click on a result, and you'll be taken to the appropriate
sheet with the search phrase already
highlighted, so you don't have to look for it (this works in Internet Explorer
only, not in Netscape). Not even Windows XP lets you do THAT.
Here's a sample search result page:
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Let's say, into one of your sheets, you enter an item like "send
flowers to mom". If you add the line ";;mon 9am",
OnlineHomeBase will send you an email saying "send flowers to mom" on the
following Monday at 9 a.m.
";;mon 9am" is called a time code line in
OnlineHomeBase parlance.
Separate each note or reminder by an empty line so that the system can keep them apart.
Really!!! It is THAT easy.
Below, you can see examples for more sophisticated kinds of time code lines for
repeat reminders or reminders sent to multiple email addresses.
Examples for time code lines:
Click here
for a printable version of this summary.
 |
Simply add a line with a time
code (time codes start with two semicolons) and then click the SAVE button to turn any
text you enter into an email reminder that will be emailed to your cell phone or email
inbox at the specified time. Below are some examples: |
|
| |
TIME CODE EXAMPLES |
EFFECT |
| 1 |
Remember to mow
lawn
;;tuesday 8am |
Will be delivered
to user's main email address next Tue at 8 am. |
| 2 |
Remember to mow
lawn
;;tue 8am -c |
Same as above,
but sent to your cell phone. |
| 3 |
Remember to mow
lawn
;;t8 |
Same as above. |
| 4 |
Remember to mow
lawn
;;tuesday |
If just a day but
not hour is specified, the reminder will be delivered at the default time of 6 a.m. |
| 5 |
|
In calendar
mode, no day needs to be specified in the time code since each input box is already
associated with a particular day. In this example, the reminder will be delivered at 3:30
pm on Wed, July 3, 2002. |
| 6 |
Buy flowers for
mom
;;wed 9 #2 |
Will be delivered
to user's 2nd email address come Wednesday at 9am (2nd and 3rd email addresses can be
configured by clicking the ACCOUNT link). |
| 7 |
Buy tickets for
trip to NYC
;;113002 3pm #3 |
Will be delivered
to user's 3rd email address on Nov 30, 2002 at 3pm. Format for dates
is MMDDYY. |
| 8 |
Datepicker:
 |
Simply click
CTRL-SHIFT-K to bring up Datepicker which lets you easily select a future date. Clicking a
day will insert the date at the location of the cursor in the mmddyy style 1q11
understands.
(Datepicker was created by Erik Arvidsson, quite possibly
the best DHTML programmer on the planet.) |
| 9 |
get haircut
;;113002 3pm #3 |
Same as above. |
| 10 |
get haircut
;;113002 3pm #1#3 |
Same as above,
but will be delivered to 1st and 3rd email address. |
| 11 |
call tom
;;3pm |
Delivered at 3pm
the same day if it's earlier than 3pm at time when entry is made. If it is already later
than 3pm, delivery will be made the following day at 3pm. |
| 12 |
call tom
;;1500 |
Same as above. |
| 13 |
call Tom
;;15 |
Same as above. |
| 14 |
call tom
;;3pm -2 -1 |
Same as above,
but email additional pre-notifications 2 hours prior and 1 hour prior. These notifications
will be marked by the following prefix: "in +2 hours:", "in +1 hours",
respectively |
| 15 |
work out
;;8 rd |
in the morning at
8 am, repeated daily ("rd") |
| 16 |
birthday tom
;;053102 9 ry |
repeated yearly
on this month and day |
| 17 |
get flowers
;;9 rh |
repeated every
hour |
| 18 |
payroll taxes
;;051502 rm |
repeated every
four weeks |
| 19 |
new!
work out
;;8 r3d |
remind at 8 AM,
repeating every third day |
| 20 |
new!
work out
;;8 rd %myfriends |
same as above,
but sending the message to the group of email recipients defined as "myfriends"
(using the GROUPS feature under
"more functions"). |
| 21 |
new!
work out
;;8 rd a@xyz.com b@xyz.com c@xyz.com |
same as above,
but sending the message to a@xyz.com, b@xyz.com and c@xyz.com
[the reminder email to a@xyz.com, b@xyz.com and c@xyz.com will be using your
personal email address as reply-to address , so if they reply to the reminder, the reply
will go to you] |
| 22 |
new!
work out
;;8 rd a@xyz.com b@xyz.com c@xyz.com replyto:me@example.com |
same as above,
but the reminder email to a@xyz.com, b@xyz.com and c@xyz.com will be using me@example.com
as the sender and reply-to address instead of the email address associated with your
OnlineHomeBase account. |
| 23 |
birthday tom
;;053102 9 ry |
repeated yearly
on this month and day |
| 24 |
new!
birthday tom
;;053102 9 r10y |
same as above,
except for repeating every 10th year |
| 25 |
get flowers
;;9 rh |
repeated every
hour |
| 26 |
new!
get flowers
;;9 r4h |
same as above,
except for repeating every 4h hour |
| 27 |
payroll taxes
;;051502 rm |
repeated every 28
days ("monthly") |
| 28 |
new!
payroll taxes
;;051502 r2m |
same as above,
except for repeating every 56 days ("bi-monthly") |
| 29 |
new!
payroll taxes
;;053102 0900 re31 |
on May 31, 2002
at 9 AM, and then every 31st of the month (if a month has less than 31 days, the system
will use the nearest day (e.g. Feb 28 in a leap year). "re" stands for "repeat
every". Thus "re31" means "repeat every 31st". |
| 30 |
new!
pay bills
;;0900 re28 |
On the current
day (which may be a day different from the 28th) at 9AM, and then on every 28th of the
month. |
| 31 |
Buy tickets for
trip to NYC
;;11/4 3pm |
This date will
automatically expand to 11/4/2003 (assuming that 2003 is the current year). When a year is
not specified, the system will assume you mean the current year, or, if the date would be
a past date, the following year. |
| 32 |
|
Specify
explicit email address in timed reminders:
Besides the "#1" etc. codes for specifying email addresses in a timed delivery,
one can now also include one explicit email address. That has the advantage that a user
can easily have a timed reminder emailed to any recipient, even if that person's email
address is not listed in any of the 3 email slots in the account setting page.
Example:remember my birthday today
;;tue 8 #1 richuncle@relatives.com
The timed reminder above will be sent at the designated time to the email recipient
specified as "#1" in the account settings and to richuncle@relatives.com
|
| 33 |
Touch base with Pete
;;rr |
The "random repeat" marker ("rr") will randomly pick a date sometime within the next 365 days and send the reminder at 6am on that date. When the reminder is sent, the system will randomly pick a new date, again within the following 365 days. Random repeat reminder are very useful, for instance, to occasionally be reminded to stay in touch with people. |
| 34 |
Touch base with Pete
;;rr30_90 |
Like 33, with the difference that the intervals will be between 30 and 90 days rather then the default of 1 to 365 days. |
| 35 |
Call Susan
;;+3 |
Reminder will be sent 3 hours from now. |
| 36 |
Call Susan
;;+3d |
Reminder will be sent 3 days from now. |
| 37 |
Call Susan
;;+3w |
Reminder will be sent 3 weeks from now. |
| 38 |
Call Susan
;;+3m |
Reminder will be sent 3 months from now. |
| 39 |
Call Susan
;;tomorrow 3pm |
Reminder will be sent tomorrow 3pm. |
| 40 |
Call Susan
;;to 3pm |
Same as above. |
| 41 |
Call Susan
;;next week thu 4pm |
Reminder will be sent next week Thu at 4pm. |
| 42 |
Call Susan
;;nw thu 4pm |
Same as above. |
| The
following shortcut notations for timers are available: |
;;060701 9
on June 7, 2001, at 9am
;;935
for 0935
;;9
at next 9 am
;;21
at next 9 pm
;;m9
Monday at 9 am
;;t9
Tue at 9am |
;;w9
(Wed)
;;h9
(Thu)
;;f9
(Fri)
;;a9
(Sat)
;;s9
(Sun) |
In your calendar, it will never
be necessary to specify a date when setting up an email reminder, since depending on in
what day's box you enter the reminder, it will be sent on that day. For instance, if you
go to the box for November 5 and enter "call tom;; 8am" this reminder will be
sent you at at 8am on November 5. You don't have to enter the reminder as "call tom;;
11/05/03 8a".
Your notepad, however, doesn't have day boxes like your calendar. If you want to create a
reminder for an immediately upcoming weekday, specifying the day alone is enough, because
OnlineHomeBase will assume that you are referring to the nearest upcoming weekday if you
say something like "Tue". For instance, "call Tom;; Thu 3pm" will send
you the reminder on the upcoming Thursday at 3pm. However, if you would like to have the
reminder sent to you on the following Thursday, you'll have to specify the exact date.
Let's assume that Thursday's date is January, 29, 2004. You'd then enter the reminder as
"call Tom;; 1/29/04 3pm".
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Reminding other people with
scheduled reminders is an effective way to ensure that they will do what you would like
them to do. To schedule an email reminder for others, simply insert their email
address(es) in the section to the right of the two semicolons (";;") of your
reminder.
Let's say you want to remind Joe to call you next Thu at 9:30, and Joe's email address is
joe@example.com. The reminder could look like this:
Joe, please don't
forget to call me at 9:30AM
;;Thu 9am joe@example.com
Joe will receive this reminder at 9AM on Thursday morning. The reminder email will be
coming from your personal email address, so if Joe replies, his email reply will go to
you.
You can include multiple email addresses inside a reminder or a group handle associated
with a list of email addresses (see below).
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Click "GROUPS" under
"more functions" to create group handles (for instance, a word like
"myfriends") that the system associates with a list of email addresses that you
can specify. The example reminder below would be sent to all the email recipients that you
have defined under "myfriends", on Monday at 9 AM:
don't forget to come over tonight for Monday night football
;;monday 9AM %myfriends
Note that you have to add a "%" sign in front of a group
handle when you use it inside a reminder.
Group handles can also be used with the "Notify
people when a sheet has changed" feature.
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Email Deliveries arrive in your
inbox with a several self-explanatory interface offering options that allow convenient
editing or deleting of the delivered item from within the delivery and
the email program (i.e. without having to go to the OnlineHomeBase Web
site via the browser). This is especially useful if a user sets up many email deliveries;
it is convenient not to have to go to the OnlineHomeBase Web site every time a delivery
needs to be edited or deleted.
There is also a "remind-me-again-in n hours/days" function built into email
deliveries.
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Select this option (it's in your "account" settings) only if your email client
is not able to display html-rich emails (for instance, if you still use AOL 5.0 or if you
have OnlineHomeBase email your reminders to a cell phone or similar device that is not
optimized for displaying html). Checking this option will cause your OnlineHomeBase email
reminders to the respective email address to be sent to you as text-only emails, and not
as rich emails containing html elements. OnlineHomeBase reminders by default come as rich
emails so they can contain buttons and other controls enabling you to conveniently modify
and edit the reminder from within the email, without having to go to the OnlineHomeBase
account on the Web. This built-in modification function will be lost, if the
"text-only reminders" option is selected. Note that you can use up to three
email addresses, with a different text-only option set for each. Simply use the
expressions "#1", "#2", "#3" in your time codes to have a
reminder sent to the respective addresses.
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An Email reminder will only do
you good if you receive it. Your cellphone is an excellent "receiver" for email
reminders since you almost always have it with you. Ask your cellphone provider for your
cellphone's email address if you don't find it below (some cell phone
providers may charge you a small amount for each email to your cell phone. You may want to
check with your provider). Then, after logging into
your OnlineHomeBase account, click "Account" to get to your account settings,
enter your cellphone's email address under "mobile email address". To easily
mark any of your OnlineHomeBase text entries as an email reminder, simply add to it a line
starting with two semicolons and a timecode and "-c" (the "-c"
designates your cellphone address). Here are some examples that show how easy and fast
this is:
| Examples: |
|
send flowers to mom
;;thu 9pm -c |
Will be
sent to your cellphone the next Thursday at 9pm |
remember to call Vivienne
;;3pm -c
|
Will be
sent to your cellphone at 3pm on the current day (if the entry is saved prior to 3pm) or
the following day (if the entry is saved after 3pm). |
Peter's birthday
;;10/31/02 9pm #2 -c
|
Will be
sent to your cellphone every year on October 31, starting on October 31, 2002, at 9pm. |
| Email address
formats for popular cell phone providers: |
| Nextel |
your 10 digit cell phone number@messaging.nextel.com |
| AT&T |
your 10 digit cell phone number@mobile.att.net |
| Cingular |
your 11 digit cell phone number@pacbellpcs.net |
| Metrocall |
your 10 digit cell phone number@page.metrocall.com |
| Sprint PCS |
your 10 digit cell phone number@messaging.sprintpcs.com |
| T-Mobile (formerly Voicestream Wireless) |
your 10 digit cell phone number@tmomail.net |
| Verizon |
your 10 digit cell phone number@msg.myvzw.com |
If your provider isn't listed here,
call your cellphone company and ask about the email address used for sending text messages
to your phone.
Some providers charge you for text message sent to your cellphone. Check with your
provider. |
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Press ctrl-shift-letter for all
shortcuts listed below:
S: Save your work sheet
U: Reload work sheet (use this if your most recent change was made from a different
computer)
N: Create a new work sheet
X: Search in all work sheets
I: insert current date and time
L: log off
K: bring up the Datepicker
In "4-column" mode:
A: place cursor into 1st column.
B: place cursor into 2nd column.
C: place cursor into 3rd column.
D: place cursor into 4th column.
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When you create a new
sheet, you can choose from 4 different layouts for your sheet. By clicking on
"options" you can set 1 of 3 different display modes for a sheet:
 |
- 4 columns: 4 columns, each taking up a quarter of
the screen
- 1 column: just one column, stretching across the
entire screen; similar to a Word document
- 4-week Calendar: a 4 by 7 grid of inputboxes
representing four weeks
- 3 Columns + Calendar: the first three columns are
for note style entries, the 4th column is separate into 28 boxes calendar-style
|
| You can change the layout
of a sheet even after it is created by clicking "format" inside the "more
functions menu". |
Example for 3 Column / Calendar
layout:
OnlineHomeBase was designed as a
system for notes that can easily be turned into email reminders by adding a simply
"time code line" like ";;wed 9am". OnlineHomeBase is not meant to
compete with calendar organizers like the ones in Outlook or the Palm Pilot. However, a
OnlineHomeBase work sheet can be used as a powerful and fast-to-access calendar if you
choose to and select the Calendar Mode option for it (which causes the sheet to display
calendar-style input fields, display 4 rows of seven input box, one for each week day; see
screen shot below). OnlineHomeBase's calendar mode comes with same the powerful email
reminder functionality that OnlineHomeBase was created for in the first place and that
systems like Outlook and the Palm Pilot lack. Calendar sheets also allow you to create
"yearly summaries" of all your calendar entries (for instance for archival or
tax purposes). Below you can see a screen shot of a sample calendar sheet.
Whenever you enter a note or memo
or reminder into OnlineHomeBase, that entry is also added to the sheet's archive, together
with a time stamp. This is practical for looking up a note you made a long time ago and
have since deleted. Of course, you can edit and delete information from a sheet's archive.
Simply click the "archive" link in the OnlineHomeBase menu bar to access a
sheet's archive.
Below is a sample archive page:
Clicking on the BACKUP link
allows you to easily combine the contents from all your work sheets into a single text
file that you can then save as a back up on your computer's hard drive.
To notify others that a sheets has changed, simply click the Notify link in the "More
Functions" menu, and enter the email addresses of the people you wish to notify (you
can also specify a group handle), plus an optional comment that will
be included in the email sent out. Notification emails additionally contain a link that
points to the sheet that has changed. In the notification menu you can specify whether
that link will display the sheet in read-only or read-write mode. "Read-only"
means the notified person will only be able to view the sheet, but not make changes to it.
Read/write includes the ability to view the sheet and make changes to it. Users who are
given read/write access to a sheet will also have the option of using the notify function
in order to notify others of changes they have made to the sheet. This allows for easing
updating between participants who work on a jointly maintained sheet.
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OnlineHomeBase offers two kinds of encryption:
A) SSL encryption
If you click the "Secure" link on the log-on page before entering your username
and password, OnlineHomeBase will use an SSL ("secure socket layer") connection.
The SSL connection encrypts your information as it travels from your browser to the
OnlineHomeBase server through the Internet, making eavesdropping much more difficult. It's
the same kind of protection used for transmitting credit card information online. On your
OnlineHomeBase account settings page ("Account" under "more
functions"), you can check the checkbox under SSL encryption if you want this
protection to be always used. Some browsers occasionally experience problems with SSL
connections.
B) Sheet encryption
Clicking on the ENCRYPT link (under "more functions") allows
you to protect a sheet using encryption. This means that the sheet's information inside
the OnlineHomeBase database is going to be encrypted using a passphrase you supply. If you
lose that passphrase, OnlineHomeBase staff will not be able to help you decrypt the sheet,
since the password is not stored anywhere on the OnlineHomeBase server. So make sure not
to lose a passphrase when you use this feature. Use the ENCRYPT feature
and its additional security for sensitive information to protect your data against hackers
(for those who want to know: OnlineHomeBase uses Blowfish encryption, one of the strongest
technologies available).
Once you encrypt a sheet, search and email reminder functionality will not be available
for that sheet anymore.
Encrypted sheets can be used together with the sheet publishing function (see sheet sharing above).
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Say, you're in a situation, where
you want to log into your OnlineHomeBase account and drop off some information or create a
reminder really, really quickly, without having to first open up one of your existing work
sheets after logging in (you may be surrounded by people and don't want them to see the
contents of a work sheet, or what work sheets you have). In this case, right after logging
into your OnlineHomeBase account, simply hit CTRL-SHIFT-Q (for "QuickNote").
This brings up an empty input field. Simply enter your information or reminder here, click
the "Make QuickNote" button, and it will be added to a sheet called
"Quicknotes". If the sheet does not yet exist in your account it will be created
automatically.
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Click "Colors" under "more functions" to choose your favorite color
for the header bar of the OnlineHomeBase user interface. |
 |
Take a look at the page with user testimonials to get an idea of how people use
OnlineHomeBase to organize their lives.
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OnlineHomeBase hosts its server with Rackspace.com,
San Antonio, Tx, one of the largest data centers for Linux servers in the world. Rackspace
is backed by prestigious VC like Sequoia capital with more than $27 million raised in
funding.
San Antonio is an ideal location for the OnlineHomeBase server because of the absence of
natural disasters. San Antonio is the most seismically stable soil in the US. In fact, San
Antonio is one of only two places in the US that Lloyd's of London will underwrite for
earthquake insurance. Additionally, the absence of hurricanes and tornadoes makes the San
Antonio data center the perfect location for mission-critical data.
Take a virtual
tour of the Rackspace Data Center in San Antonio hosting the OnlineHomeBase system.
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The OnlineHomeBase server is located in a world-class,
secured data center with 3 levels of security, plenty of UPS backup power, a 750 kW
generator and N+1 redundant HVAC systems. The center is Cisco-powered and has a 99.999%
uptime guarantee. The power systems are designed to run uninterrupted even in the unlikely
event of a total power outage. All servers are fed with conditioned UPS (Uninterruptable
Power Supply) power that will run if utility power fails. The UPS power subsystem is N+1
redundant with instantaneous failover in case the primary UPS fails. In the event of an
extended power outage, an on-site diesel generator can run indefinitely. The generator is
regularly tested to ensure that it will continue to function in the event of an emergency.
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You can select / change your preferred date format by
clicking "account" in "more functions". Select your preferred date
format from the drop down menu, then click the UPDATE button and then the BACK button.
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Every time you click the "log out" link (or
press CTRL-SHIFT-L), OnlineHomeBase does a "global log out" to better
protect you. This means that you are logged out of OnlineHomeBase on all computers that
were logged in to your OnlineHomeBase account. This protects you in in case you forget to
log out after logging into your OnlineHomeBase account from a different computer (for
instance, in a public place). Let's call this computer "A". All you need to do
in such a situation, is log into your OnlineHomeBase account from any other computer
("B"), and log out again, which will log you out of OnlineHomeBase on any
computer, including "A".
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You can upload up to 3 MB of files into your accounts.
An uploaded file will show up as a link. "rich html" sheets also allow you to
upload images that will be displayed in the sheet by clicking the image icon  . To upload file, click the upload icon  , or select "upload" under more functions.
If you delete a link to an uploaded file, it will still continue to be in your
OnlineHomeBase account. Use "file manager" under "more functions" to
manage your uploaded files.
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Adding information to a sheet
To add information to a sheet, send an email to username.sheetname@onlinehomebase.com.
Replace "username" with your username, and "sheetname" with the name
of the sheet you want to add to. You can use "1q11.com" or
"onlinehb.com" instead of "onlinehomebase.com" in the email address.
OHB will add the contents of the email (including the subject line and a date/time stamp)
to the top of the specified sheet. Not specifying a sheet, i.e. sending an email to
username@onlinehomebase.com, will add the information to the default "my
Notepad" sheet (called "my ToDos" in older accounts). To omit the subject
line and the date and time stamp and only have the body of the email added to a sheet,
place a "0" (zero) in the subject line. When creating reminders using OHB's
reminder code notations, it is important to make OnlineHomebase.com ignore unpertinent
elements of an email, like signatures. Leaving the subject line empty will cause OnlineHomeBase to only process the first line of the body of an
email and ignore the rest. Thus, if you want to create a reminder like "call Pete ;;
monday 0900", place all of it in a single line at the beginning of the email and leave the subject line empty.
If you include attachments in the email, they will be uploaded into the sheet, and
referenced as links. To have attached images be displayed not as links but
"inline" (i.e. inserted as images into the text of the sheet), select the
"Display emailed images" option under "sheet properties" in "more
functions".
Read how you can use these
feature to make keeping a daily journal much easier.
Adding information to OHB calendars
To add entries to a calendar sheet, send an email to
username.calendarsheetname__alternatepassword@onlinehomebase.com (that's two underscores
before alternate password), with a subject line beginning with the word
"addcal" (case-insensitive) and then stating the day(s) for which you want to
make the entry.
(Alternately you can also send an email to
username__alternatepassword@onlinehomebase.com and put
"addcal.calendarsheetname" followed by the days in the subject line, replacing
"sheetname" with the name of the intended calendar)
Replace spaces in calendar names with underscores. To avoid being affected by email
signatures, OHB will process only the first line of the text inside the
body of the email, and ignore the rest. "alternatepassword" is a second
password you need to have specified in your OHB account, which you can do under "More
functions" / "Advanced" after logging into your OnlineHomeBase sheet. This
precaution is needed to ensure that not just anybody can read from or write to your
calendars. Not specifying a calendar, i.e. sending an email to
username__alternatepassword@onlinehomebase.com together with a subject line beginning with
the word "addcal" will cause OHB to default to "my Calendar".
Example:
Let's say you want to add the entry "2000: dinner with Jack" to the default
calendar ("my Calendar") for April 6. Let's assume you have specified
"12345" as your alternate password, and that your username is
"joedoe". You'll then send an email to
joedoe.my_calendar__12345@onlinehomebase.com with "addcal 4/6" as the subject
line and "2000: dinner with Jack" in the body of the email.
More examples for subject lines:
addcal tue-fri
Adds the first line in the body of the email to the nearest Tue, Wed, Thu, and Fri. If the
current day is Tue, it will start with the current day. To specify next week's Tue-Fri use
"next week tue-fri" in the subject line. Be careful with the addcal command
since it makes it easy to add entries to many days at once.
addcal mon thu sat
Adds the first line in the body of the email to the nearest Monday, Thursday and Saturday.
addcal 5/3 12/1/05
Let's assume it's April 1, 2004. This subject line adds the first line in the body of the
email under May 3, 2004 and December 1, 2005
Retrieving information from OHB calendars
To retrieve information from an OHB calendar, use the above instructions together with the
"getcal" command in the subject line. For instance, for the above Joe Doe to get
the calendar entries for next week Monday to Thursday from your default calendar, he'll
need to send an email to joedoe__12345@onlinehomebase.com using "getcal next week
mon-thu" as the subject line. OHB will send the requested information to the email
address from which it received the request.
(Again, alternately you can also send an email to
username__alternatepassword@onlinehomebase.com and put
"getcal.calendarsheetname" followed by the days in the subject line, replacing
"sheetname" with the name of the intended calendar)
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Publishing a sheet assigns a Web address to a sheet,
making it accesisble to others. Simply click "Publish" under "more
functions". You can determine whether people will have read-only (only view) or
read/write access (view and be able to make changes). You can assign easy to remember Web addresses (like www.bring-up.com/mynotes) using the following domains: onlinehb.com, iolinks.com, bring-up.com, browse-to.com.
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Simply click "Collaborate" under "more functions" to share a
sheet with collaborators. You have the option of giving them read-only (view only) or
read/write (view and be able to make changes) access. You have the option of
auto-notifying your collaborators when changes are made to the sheet, or being
auto-notified when others makes changes. You can track when a collaborator has last viewed
a sheet. You can invite collaborators via their email address or by telling them a
"share code".
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To search all the sheets and calendars in your account (including archives), send an email
to username__alternatepassword@onlinehomebase.com and use "search searchterm"
as the subject line. Replace "searchterm" with the term you want to
search for. OHB will send the search results to the email address from it received the
email.
To only search a specific sheet or calendar, send the email to
username.sheetname__alternatepassword@onlinehomebase.com and use "search searchterm"
as the subject line. Replace spaces in sheet names with underscores.
(Again, alternately you can also send an email to
username__alternatepassword@onlinehomebase.com and put "search.sheetname"
followed by the days in the subject line, replacing "sheetname" with the name of
the intended sheet)
Sending an email to username__alternatepassword@onlinehomebase.com and using
"searchcal searchterm" as the subject line will confine the search to
the default calendar (called "my Calendar").
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When you receive a reminder, it contains an html-based interface
allowing you to edit modify or delete it.
However, when using mobile devices like the Blackberry or Treo, it is often more
practical to modify a reminder by using the REPLY function.
To delete a reminder, click reply, simply type "del" in the first line, make
sure to add a line return, and click "Send".
To modify just the time portion of a reminder (the line that starts with to
semicolons [";;"]), click reply, then type a line start with ";;" and the
modified time portion, add a line return, and click "Send".
To remove the time portion from a reminder but keep the text portion of it, click reply, type two semicolon immediately followed by a line return, then click "Send".
Instead of two semicolons you may also type two commas (semicolons are difficult to reach on Blackberries).
To modify the text and time portion of a reminder, click reply, then type
the entire reminder and add two line returns (important so the system can
distinguish the reminder from stuff like signature lines that might be included
in the email) and then click "Send".
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AutoText is a powerful tool that allows typing common phrases or commands quickly by using short, substitute key phrases. One can associate any kind of replacement text with such key phrases. Each time a sheet is saved, the AutoText engine will look for the key phrases you have defined and perform the replacements accordingly.
Select "AutoText" under "more functions".
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Click "bookmark" under "more
functions" to bookmark a sheet. Bookmarking will allow you to access a sheet with one
clck from your favorites or a desktop icon, without having to enter your username and
password even when you are not logged in. You can set a bookmark to display a sheet with
read-only or read/write access.
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OnlineHomeBase costs $29.95 per year and $2.95 per month. You can click here to subscribe now.
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Click "subscription status" under "more
functions".
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Cancelling a subscription is very easy. Simply click "subscription status" under "more
functions", then select the "Cancel Subscription" option and then click the "Update Account" button. Click here for a screen shot of the subscription cancellation interface.
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Non-paying users can use up to 5 OnlineHomeBase sheets, and up to 2 MB file storage. Paying users get up to 200 sheets, up to 10 MB file storage and free access to OHB's New York Times-praised sister service, MagicMinder.com.
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